General Body Meetings
a) The last three Annual General Meetings were held as per details given below:
Year
Date
Time
Venue
Details of Special Resolutions
Passed, if any.
2012-13 4th June 2013
12.00 Noon
A- 27 & 28, Sikandrabad Industrial
Area
Sikandrabad ,
Distt Bulandshahr (U P) -203205
NIL
2013-14 1st August 2014 12.00 Noon
A-27 to 30, Industrial Area,
Sikandrabad, Distt. Bulandshahr
(U.P.) - 203205
NIL
2014-15 7th September
2015
3.30 P.M
Crown Plaza Today,
Sector-29, National
Highway-8,
Gurgaon - 122001
i. Approval of related party
transactions
ii. Issuance of ESOP to the
employees of the Company
iii. Issuance of ESOP to the
employees of the Subsidiary
Company
Description of Resolution
No. of total valid Postal Ballot
Forms / E-votes received
Votes Cast (No. of Shares)
For
Against
To Approve the Related Party Transactions
47942639
47645742
118959
To issue ESOP to the employees of the
company.
48433387
44429380
3825114
To issue ESOP to the Employees of
Subsidiary of the Company.
48433394
44303591
3950910
Three Special Resolutions were passed in the Annual General Meeting held on 7th September, 2015. The details of voting results of
the resolutions so passed are given below;
b)
Postal Ballot:
During the year, pursuant to the provision
of the section 110 of the Companies Act, 2013, read with
Companies (Management and Administration), Rules, 2014
and clause 35 B of the Listing Agreement, the Company
has passed Two resolutions through Postal Ballot.
Procedure for postal ballot
In compliance with Clause 35B of the Listing Agreement
and Sections 108, 110 and other applicable provisions of
the Companies Act, 2013, read with the related Rules, the
Company provides e-voting facility to all its members, to
enable them to cast their votes electronically. The Company
engages the services of NSDL for the purpose of providing
e-voting facility to all its members. The members have the
option to vote either by physical ballot or e-voting.
The Company dispatches the postal ballot notices and
forms along with postage prepaid business reply envelopes
to its members whose names appear on the register of
members I list of beneficiaries as on a cut-off date. The
postal ballot notice is sent to members in electronic form
to the e-mail addresses registered with their depository
participants(in case of electronic shareholding) I the
Company’s registrar and share transfer agents (in case
of physical shareholding). The Company also publishes a
notice in the newspaper declaring the details of completion
of dispatch and other requirements as mandated under the
Act and applicable Rules.
Voting rights are reckoned on the paid-up value of the
shares registered in the names of the members as on the
cut-off date . Members desiring to exercise their votes by
physical postal ballot forms are requested to return the
forms duly completed and signed, to the scrutinizer on
or before the close of voting period. Members desiring
ANNUAL REPORT 2015-16
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91
